Youth and Family Innovations Grants - Project Plan and Budget

Applicants who are applying for a Youth Innovations or Family Innovations grant need to prepare a Project Plan and Budget as part of the Expression of Interest. 

Explore the following Expressions of Interest for each grant stream:

On this page

  • Project Plan

    • Required information and examples
  • Budget
    • Eligible budget amounts 
    • Eligible budget categories and expense items 
    • Example 


Project Plan

Applicants need to prepare a detailed Project Plan that lists the activities needed to deliver their project. Review the required information and examples below.

Year: In which year(s) of your proposed project your activity take place? Check one only.

  • Year 1
  • Year 2
  • Year 3
Example: Year 1


Category: Select the type of activity:

  • Project Planning/Prep Time
  • Recruitment/Outreach
  • Resource Development 
  • Training (Staff/Volunteers) 
  • Group Workshops/Sessions
  • Drop in Time  
  • Group Mentoring/Coaching
  • Individual mentoring/Coaching
  • Event/Gathering 
  • Ceremony 
  • Partnership/Networking 
  • Doesn't Fit a Category
Example: Resource Development


Major activities: List the major activities in your project.

  • Use one row per activity
  • List activities in the order they will occur.
  • Include actions you will do to get ready to deliver your project and deliver for your groups.

Examples: 

  • Youth Innovations: Outreach to adult mentors/youth mentees across Brampton (all are Afro-Diasporic) starting with the organizations we know in our communities.
  • Family Innovations: Outreach to parents, guardians and caregivers across Brampton (all are Afro-Diasporic).


Timeframe: What month(s) of the year will this activity take place?

Example: August - September 


Frequency: How often will the activity take place in a one year period? For example: weekly, monthly, once a year etc.

Example: 2 days per week during this period


Participation

Youth Innovations: How many youth do you expect will participate in this activity?

Example: 10 youth

Family Innovations: How many parents, guardians and/or caregivers do you expect will participate in this activity?

Example: 10 parents, guardians and/or caregivers


Expense items: elect the expense items needed to complete this activity:

  • Transportation
  • Space
  • Food
  • Honorarium
  • Support services (translation, child-minding, interpretation etc.)
  • Staff Time 
  • Communications (website, promotions)
  • Volunteer Time 
  • Project Supplies 
  • Equipment 
  • Other
Example: Staff Time; Volunteer Time; Communications (website, promotions)


Other details: Add any notes or details about each activity that you are leading.

Example: Updated Partner List, Project Background Info, Project Coordinator to lead

 

Budget

Prepare a budget that captures all the expenses needed to deliver your project. Use the Project Plan as a guide to ensure all necessary expenses for each major activity.   

Eligible budget amounts 

When entering your budget amounts in the Expression of Interest, the amounts will be automatically rounded up. Ensure that you do not exceed the maximum eligible amounts.

Test grants: 

  • Grant term length: Minimum 1 year, Maximum 3 years 
  • Grant amounts: Maximum of $100,000 a year, for a total of $300,000 for 3 years

Scale grants: 

  • Grant term length: Minimum 2 years, Maximum 3 years 
  • Grant amounts: Maximum of $150,000 a year, for a total of $450,000 for 3 years

Eligible budget categories and expense items

Select a budget category and an associated expense item from the options below:

  • Administration (this is a required expense item for all applicants)
    • Administrative Support Costs (OM)
  • Capacity Building (this is a required expense item for all applicants)
  • Staffing
    • Full Time Staff (35 hours or more per week)
    • Part Time Staff (less than 35 hours per week)
  • Project Expenses 
    • Contingency 
    • Transportation
    • Space
    • Honorarium (participants, volunteers) 
    • Support Services (translation, interpretation, child-minding)
    • Project Supplies and Materials
    • Project Equipment (rental or purchase) 
    • Food
    • Fees (for services delivered)
    • Other (specify in "Budget Notes")

 

Budget notes

Use this space to show how the amounts you are requesting were calculated.

Example 

Budget category and Expense item

Budget Notes

Amount Requested: Year(s)

Administrative (Required)

Administrative Support Costs (OM)

Formula: 15% of your total annual budget. 

Year 1: $7,105
Year 2: $7,105
Total: $14,210

Capacity Building (Required)

Capacity Building

$2,000 to $4,000 per year 

Year 1: $3,000
Year 2: $3,000
Total: $6,000

Staffing

Part-Time Staff

$22 per hour x 30 hours x 52 weeks x 1.2 (Mandatory Employment Related Costs)

Year 1: $41,184
Year 2: $41,184
Total: $82,368

Project Expenses

Space

Monthly meeting space and training space = $150 per meeting x 12 meetings

Year 1: $1,200
Year 2: $1,200
Total:  $2,400

Project Expenses

Transportation

For participants: 12 meetings x 15 families (round trip)

Year 1: $1,980
Year 2: $1,980
Total: $3,960

Total   $108,938
Grassroots Youth

Youth Opportunities Fund

Investing in community-led projects that play an essential role in empowering youth and families, supporting career pathways and addressing issues faced by our communities.

Explore Youth Opportunities Fund grants