Youth and Family Innovations Grants - Project Plan and Budget

Applicants who are applying for a Youth Innovations or Family Innovations grant need to prepare a Project Plan and Budget as part of the Expression of Interest.

Explore the following Expressions of Interest for each grant stream:

Project Plan

Applicants need to prepare a detailed Project Plan that lists the activities needed to deliver their project. Review the required information and examples below.

Year: In which year(s) of your proposed project will your activity take place? Check one only.

Year 1
Year 2
Year 3

Example: Year 1

Example: Resource Development

Major activities: List the major activities in your project.

Use one row per activity
List activities in the order they will occur.
Include actions you will do to get ready to deliver your project and deliver for your groups.

Examples:

Youth Innovations: Outreach to adult mentors/youth mentees across Brampton (all are Afro-Diasporic) starting with the organizations we know in our communities.
Family Innovations: Outreach to parents, guardians and caregivers across Brampton (all are Afro-Diasporic).

Timeframe: What month(s) of the year will this activity take place?

Example: August - September

Frequency: How often will the activity take place in a one year period? For example: weekly, monthly, once a year etc.

Example: 2 days per week during this period

Participation

Youth Innovations: How many youth do you expect will participate in this activity?

Example: 10 youth

Family Innovations: How many parents, guardians and/or caregivers do you expect will participate in this activity?

Example: 10 parents, guardians and/or caregivers

Expense items: Select the expense items needed to complete this activity:

Transportation
Space
Food
Honorarium
Support services (translation, child-minding, interpretation etc.)
Staff Time
Communications (website, promotions)
Volunteer Time
Project Supplies
Equipment
Other

Example: Staff Time; Volunteer Time; Communications (website, promotions)

Other details: Add any notes or details about each activity that you are leading.

Example: Updated Partner List, Project Background Info, Project Coordinator to lead

Budget

Prepare a budget that captures all the expenses needed to deliver your project. Use the Project Plan as a guide to ensure all necessary expenses for each major activity.

Eligible budget amounts

When entering your budget amounts in the Expression of Interest, the amounts will be automatically rounded up. Ensure that you do not exceed the maximum eligible amounts.

Test grants:

Grant term length: Minimum 1 year, Maximum 3 years
Grant amounts: Maximum of $100,000 a year, for a total of $300,000 for 3 years

Scale grants:

Grant term length: Minimum 2 years, Maximum 3 years
Grant amounts: Maximum of $150,000 a year, for a total of $450,000 for 3 years

Eligible budget categories and expense items

Select a budget category and an associated expense item from the options below:

Staffing

As you consider the roles and responsibilities of staff, ensure you include livable wages to support your program delivery (with considerations for Mandatory Employee Required Costs (MERC) of 20%).

Full Time Staff (35 hours or more per week)
Part Time Staff (less than 35 hours per week)

Project expenses

Transportation
Honorarium (to recognize the contributions of community leaders, elders and/or volunteers)
Support Services (translation, interpretation, child-minding)
Project supplies and materials
Project equipment (rental or purchase)
Food (for program participants)
Communications (website, promotions)
Fees (for services delivered by experts, facilitators)

Required budget categories

The following costs are required for this grant:

Administrative Support Costs (for Organizational Mentors): 15% of total budget.
Capacity Building Costs: $2,000 to $4,000 per year. Learn more about eligible capacity building activities.

Ineligible costs

Taxes, such as GST and HST, for which the Organizational Mentor is eligible for a tax rebate, and all other costs eligible for rebates.
Capital infrastructure costs (renovations to space).
Contingency costs.
Costs related to political or religious activities.
General or ongoing operating costs (unrelated to the project).
Personal one-on-one professional services (including expenses related to direct therapy, counselling/ legal and/or accounting advice).
Costs related to paying for participant groceries, household supplies, or equipment.
Bursaries, scholarships, sponsorships or individual requests (including regranting funds to other projects or people).
Fundraising campaigns.

Budget notes

Use this space to show how the amounts you are requesting were calculated.

Example

Budget category and Expense item	Budget Notes	Amount Requested: Year(s)
Administrative (Required) Administrative Support Costs (OM)	Formula: 15% of your total annual budget.	Year 1: $7,105 Year 2: $7,105 Total: $14,210
Capacity Building (Required) Capacity Building	$2,000 to $4,000 per year	Year 1: $3,000 Year 2: $3,000 Total: $6,000
Staffing Part-Time Staff	$22 per hour x 30 hours x 52 weeks x 1.2 (Mandatory Employment Related Costs)	Year 1: $41,184 Year 2: $41,184 Total: $82,368
Project Expenses Space	Monthly meeting space and training space = $150 per meeting x 12 meetings	Year 1: $1,200 Year 2: $1,200 Total: $2,400
Project Expenses Transportation	For participants: 12 meetings x 15 families (round trip)	Year 1: $1,980 Year 2: $1,980 Total: $3,960
Total		$108,938