Grant Recognition Requirements

In compliance with the Grant Recognition Policy and your Grant Contract, your organization is required to publicly recognize the Ontario Trillium Foundation (OTF) and its funder, the Government of Ontario. To complete these requirements, your organization will need to conduct the activities listed below before your grant closes. 

When can you start your recognition activities?

OTF requires that organizations with new grants observe a communications embargo period. This period starts once you have been informed of your grant and continues until you are notified by OTF that recognition can begin. 

During the communications embargo period, you must not make any public or media announcements about your new grant, which includes not posting news on social media or issuing a media release. 

Recognition activities during this period may be initiated by your local Member of Provincial Parliament (MPP) or the Minister. If this occurs, please contact your Communications Advisor and we will provide additional support.

Recognition activities

You are required to write and submit a media release to your local media about your grant.

Media releases can accompany a recognition event, or they can be a stand-alone activity.

  • Use this sample media release and begin a draft
  • Send the editable draft and your application ID to your Communications Advisor at least three weeks before sending the media release to the media
  • OTF will review the content and ask your local MPP for a citation/quote
  • OTF will return your final media release for your organization to send to media
  • Due to COVID-19, turnaround time for media releases could be delayed

Your organization will need to hold an event to recognize its grant. If you have issues with holding an event due to COVID-19 and public health restrictions, contact your Communications Advisor for advice.

  • Events are initiated, planned, and hosted by your organization. 
  • Your local MPP must be invited. Friday events are recommended due to their availability.
  • Your Communications Advisor will invite an OTF representative.
  • It needs to take place while your grant is active – either at the beginning, middle or end of the grant.
  • The grant recognition can be included as part of a pre-existing event, or you can host a stand-alone recognition event.
  • It can be in-person or virtual.

Event examples

Program launch, Annual General Meeting, press conference, opening ceremony, ribbon cutting, ground-breaking, group photo with new equipment/renovation, Open House, concert, festival, or workshop.

Do you have an event in mind? 

Contact your Communications Advisor at least three weeks in advance to discuss your event and ensure it meets all recognition requirements.

 

While your grant is active, your organization is required to include the OTF logo in the following relevant places: 

  • Your organization’s website.
  • Grant-related materials such as brochures, program guides, videos and other communication products. 
  • Vehicle purchased with your grant funds.
  • Please do not include the OTF logo on your organization’s letterhead, in your email signature, business cards or job ads.

Before you use the logo, contact your Communications Advisor for approval.

While your grant is active, acknowledge the OTF funding in your communication materials or activities. For example:   

  • Media interviews
  • Annual reports
  • Newsletters
  • Online videos
  • Promotional materials, both online and in print
  • Social media activities

If using social media, please tag OTF in grant-related posts:

Communications Advisors

Contact the Communications Advisor assigned to your area at least three weeks before you engage in recognition activities.

Lori Kay | lkay@otf.ca | 1 800 263-2887 x.216
Algoma, Cochrane, Manitoulin, Sudbury | Durham, Haliburton, Kawartha, Pine Ridge | Grey, Bruce, Huron, Perth | Muskoka, Nipissing, Parry Sound, Timiskaming | Northwestern | Simcoe-York | Toronto | Ontario | Youth Opportunity Fund (YOF)

Melanie Anthony | manthony@otf.ca | 1 800 263-2887 x.309
Champlain | Essex, Kent, Lambton | Grand River | Halton-Peel | Hamilton | Niagara | Quinte, Kingston, Rideau | Thames Valley | Waterloo, Wellington, Dufferin | Francophone events

Grant recognition resources