Grant Recognition Requirements
In compliance with the Grant Recognition Policy and your Grant Contract, your organization is required to publicly recognize the Ontario Trillium Foundation (OTF) and its funder, the Government of Ontario.
To complete these requirements, your organization will need to organize and host a recognition event and complete the other activities listed below before your grant closes.
Review all the information on this page before proceeding with your OTF grant recognition activities.
On this page:
Communications embargo period for new grants
OTF requires that organizations with new grants observe a communications embargo period. This period starts once you have been informed of your grant and continues until you are notified by OTF that recognition can begin.
During the communications embargo period, you must not make any public or media announcements about your new grant, which includes not posting news on social media or issuing a media release.
Recognition activities during this period may be initiated by your local Member of Provincial Parliament (MPP) or the Minister. If this occurs, please contact your Communications Advisor and we will provide additional support.
Host a grant recognition event
Your organization will need to host an event to recognize your grant.
Before planning any recognition event, carefully review OTF’s How to plan a recognition event guide for the step-by-step event planning process.
- Events are initiated, planned, and hosted by your organization, with guidance from your OTF Communications Advisor.
- The grant recognition can be included as part of a pre-existing event, or you can host a stand-alone recognition event. Events can be in-person or virtual.
- It can take place at any time during the term of the grant.
- OTF requires a minimum of three weeks’ notice to ensure requirements are met.
- As part of the event, you will work with your OTF Communications Advisor to prepare an agenda, media advisory, and media release.
- Your local MPP and an OTF representative must be invited. Friday or Saturday events are recommended due to their availability. Please discuss with your Communications advisor prior to sending out any invitations.
Program launch, Annual General Meeting, press conference, opening ceremony, ribbon cutting, ground-breaking, group photo with new equipment/renovation, Open House, concert, festival, or workshop.
Do you have an event in mind?
Contact your OTF Communications Advisor with your grant ID at least three weeks in advance to discuss your event and ensure it meets all recognition requirements.
Additional recognition activities
In addition to your recognition event, OTF also requires that you:
1. Use the OTF logo
While your grant is active, your organization is required to include the OTF logo in the following relevant places:
- Your organization’s website
- Grant-related materials such as brochures, program guides, videos and other communication products
- Vehicle purchased with your grant funds
Please do not include the OTF logo on your organization’s letterhead, in your email signature, business cards or job ads
Before you use the logo for the first time, please email a draft to your Communications Advisor for approval.
2. Acknowledge OTF in your communications
While your grant is active, please acknowledge the OTF funding in your communication materials or activities. For example:
- Media interviews
- Annual reports
- Online videos
- Promotional materials, both online and in print
- Social media activities
If using social media, please tag OTF in grant-related posts:
Information for closed grants
Once a grant is closed we ask that certain public acknowledgments of the Foundation are removed or taken down. This includes the following from your organization:
- Website: remove OTF acknowledgement within three months of the grant closing
- Promotional material (online and print) related to the OTF funded project: remove OTF acknowledgment when materials are re-created or re-used
- Newsletter/social media activities: remove OTF acknowledgement from your external communication activities
Time-stamped corporate documents, capital items and equipment that include OTF acknowledgment do not need to be updated or changed. This includes:
- Annual reports and business plans
- Vehicles and other fixed or non-fixed equipment
- Permanent plaques, engravings or signs
Contact a Communications Advisor
Contact the Communications Advisor assigned to your area at least three weeks before you engage in recognition activities.
Lori Kay | firstname.lastname@example.org | 1 800 263-2887 x.216
Algoma, Cochrane, Manitoulin, Sudbury | Durham, Haliburton, Kawartha, Pine Ridge | Grey, Bruce, Huron, Perth | Muskoka, Nipissing, Parry Sound, Timiskaming | Northwestern | Simcoe-York | Toronto | Ontario | Youth Opportunity Fund (YOF)
François Brassard Lahey | email@example.com | 1 800 263-2887 x.423
Champlain | Essex, Kent, Lambton | Grand River | Halton-Peel | Hamilton | Niagara | Quinte, Kingston, Rideau | Thames Valley | Waterloo, Wellington, Dufferin | Francophone events
Grant recognition resources
- OTF Logo and Visual Identity
- Sample media release (.docx)
- Sample media advisory (.docx)
- Sample recognition event agenda (.docx)
- OTF's Individual Release Form (.docx)
- OTF's Organizational Release Form (.docx)