Lease Agreement Requirements

Applicants that are installing fixed equipment, adding outdoor installations, or renovating, repairing, or retrofitting facilities or spaces are required to provide proof of ownership or a 5 year lease agreement.

To demonstrate that the community will benefit from the improvements proposed in an OTF grant application for at least 5 years, applicants are required to provide 1 of the following documents:   

  1. Proof of ownership, such as a current year tax bill with roll number, current year Property Assessment Notice with roll number (from MPAC), land transfer document, title or deed; or 
  2. A lease agreement with at least 5 years remaining at the time of the grant application deadline date. 

If an existing lease does not have at least 5 years remaining at the time of application:

  • Applicants are required to submit a letter from the Lessor documenting the commitment to renew the lease for a minimum of 5 years.
  • This letter needs to be submitted with the existing lease and grant application.


  • Municipalities need to provide a signed letter from a senior administrator confirming ownership, instead of ownership documents. 
  • First Nations are not required to provide proof of ownership or lease agreement. 

Sections of a lease agreement 

A lease agreement should include the following sections: 

  1. The name, address, and contact information for the Lessor.
  2. The name, address, and contact information for the Lessee.
  3. The address/location of the property that is being leased.
  4. The name, address, and contact information for the property owner (if different from Lessor).
  5. The Term of the lease – with start and end dates.
  6. Lease Payment: The Monthly cost of the lease (including deposits, fees, and utilities).
  7. The Lessor’s Right to Enter Provision.
  8. Any conditions of the lease agreement – i.e., lease termination clause; lease extension clause.
  9. Responsibilities of the Lessor (including repair and maintenance responsibilities).
  10. Responsibilities of the Lessee (including repair and maintenance responsibilities); notice of what the Lessee can and cannot do in terms of use of the facility or upgrades/changes).
  11. Insurance coverage clause.
  12. Indemnity clause.
  13. Signatures of the Lessor, the Lessee; and the Witness.
  14. Date of Signatures.
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