Family Innovations Stream - Frequently Asked Questions

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About the Family Innovations Stream

Who can apply to the Family Innovations Stream?  

The Family Innovations Stream is for grassroots groups that are led by parents, guardians, and caregivers (PGC). Groups must have at least 3 core members who share identities and experiences with the parents, guardians, and caregivers they will engage through project activities. 

 

What does it mean to be a parent, guardian, and caregiver (PGC)?  

A parent, guardian and caregiver is a person, or one of the people, who holds the responsibility for the physical, emotional, and economic wellbeing of a child or young person. This includes legal and a decolonized/culturally rooted understanding of guardians and caregivers. Please note, a parent, guardian or caregiver is different than a caring adult or a mentor. 

 

What does beneficiaries mean?  

Beneficiaries are those youth who will benefit from and be directly engaged through projects funded by the YOF. See list of priority populations in the Family Innovations Stream. 

 

Does the YOF have priority populations?  

Yes. The YOF prioritizes projects led by and for: 

  • Indigenous (First Nation, Métis, Inuit) youth, parents, guardians, and caregivers 
  • Black youth, parents, guardians, and caregivers 

 

My program is open to anyone. Should I select all the YOF beneficiary groups? 

No. The YOF intentionally invests in initiatives that are designed for specific and named beneficiaries. Leaders must also share identities and experiences with those intended beneficiaries. This is the "led by and for" principle that the YOF regards as essential to grassroots work.  

 

What types of grants can we apply for in the Family Innovations Stream? 

  • Family Innovations Test grants up to $85,000 annually for 1 to 3 years. 
  • Family Innovations Scale grants up to $125,000 annually for 3 to 4 years.   

 

What is the application process and when are applications due?   

The application process and deadlines are:  

  • Expression of Interest (EOI) due October 14, 2020 
  • OM-Grassroots Group Collaborative Agreement (shortlisted EOI groups only) due December 16, 2020 
  • Grant Application (shortlisted EOI groups only) due January 13, 2021 

 

How do we submit our Expression of Interest? 

Start by creating a user profile in our application system to access the on-line Expression of Interest. Visit the resources page on our website to review the Test Expression of Interest Tools and Scale Expression of Interest Tools  

 

Can my Family Innovations project be for children and youth?  

No. Your Family Innovations project will be designed to meet the needs of parents, guardians, and caregivers of children and youth. 

 

Can a group/organization have an extension to submit their EOI or Grant Application? 

Late submissions will not be accepted, out of fairness to all applicants. 

 

When will we find out if our EOI has been shortlisted? 

All applicants will be notified in mid-November 2020 

 

How many EOIs are shortlisted? 

Typically, we shortlist approximately twice as many EOIs as we are able to fund.  

 

Does YOF fund capital expenses? 

The YOF will not fund:  

  • Capital infrastructure projects (renovation of spaces to make it “youth friendly”, construction of new spaces, making spaces physically accessible etc.) 
  • Large equipment that serves as a one-time use only, and is not key to the funded project  

Please note, YOF will fund equipment costs specifically required for YOF funded initiatives.  

My project will contribute to more than one YOF outcome. Can I select more than one outcome? 

No. Choose the one outcome that most strongly aligns with the changes you hope to make through your project. Questions to ask about your project: Why are we doing this project? What difference do we hope to make through our work? Select the YOF outcome that most closely matches your project’s purpose.  

 

Group Eligibility 

Can unincorporated grassroots groups apply to the Youth and Family Innovations Streams? 

Yes. Visit otf.ca/yof

 

Can incorporated not-for-profits apply to the Youth and Family Innovations Streams? 

Small incorporated grassroots groups may be eligible to apply. You may be eligible if you have independently managed revenues $50,000 or less in each of the last two years.  

If you have managed more than $50,000 in revenues in either of the last two years, you are not eligible. Check with us if you are not sure!  

 

Are registered charities eligible to apply to the Youth and Family Innovations Streams? 

No. 

 

How much experience do groups applying for a Family Innovations Test grant need to have?  

The Family Innovations Test grant is for newer grassroots groups with at least one-year of experience delivering activities together and/or more established groups. 

 

Can I apply to both Youth Innovations Test and Youth Innovations Scale grants in the same cycle? 

No. Groups can only submit one application per stream. Groups must choose to apply to either the Youth Innovations Test or Youth Innovations Scale grant stream.     

 

I’m a current/past YOF grantee, can I reapply to the YOF? 

Yes. You may be eligible to apply for a YOF grant as a current or past grantee. Please connect with a member of the YOF Team if you are current or former grantee and you are interested in reapplying to the YOF. 

  • IF you are a current or former Test grantee applying to scale, you will need to demonstrate the effectiveness of your idea and the results achieved over a two-year period.   
  • IF you are a current or former Scale grantee applying to test a new idea, you may be eligible to apply. Your idea will be assessed on its own merit. 

In all cases, a current grantee cannot apply for a new YOF grant for the very same work (same idea, same scope) it was already funded for.   

 

Can I apply as an individual? 

No. Individuals are not eligible to apply to the YOF.   

A minimum of three team members are required to ensure that the group has the capacity (people power and good mix of skills) to support the delivery of the project. 

 

Are small municipalities eligible to be OMs or Lead Organizations in the System Innovations Stream? 

No. Municipalities are not eligible to be OMs or to apply as the lead in the System Innovations Stream.  

 

Can a municipal youth council apply? 

Municipal youth councils mandated by and/or funded by the municipality are not eligible to apply. Those that serve as an independent advisory to a region/municipality may be eligible to apply. Talk to us to learn more.  

 

Can a project of an organization apply for a Youth or Family Innovations grant? 

No. The grassroots group applying to the YOF must be a group/project that is autonomous or independent of any other organization. This means that: 

  • The group has the autonomy to design a project according to the needs and priorities they have identified; 
  • The group has the autonomy to identify its own leaders, advisors and core team members based on needs and criteria they have identified; 
  • The group has the autonomy to choose their own organization mentor.  

 

If your project is approved for funding

If I am approved for funding, when will the project start? 

Groups will choose their own start date. The earliest start date possible is May 1, 2021 

 

Will my grant be audited? When?  

Each year, OTF conducts Compliance Audits of a random sample of grants. Typically, an audit will take place after a progress report has been submitted in the first year of the project. It is important to adhere to the Terms & Conditions of your grant. Keeping good records of spending and tracking project activities will help you to be ready should your grant be audited. Grantees are required to retain all receipts and expenditure records relevant to the grant. If you are approved for a YOF grant, your program manager will provide further information on monitoring your grant. 

 

What is the grant holdback and how does it work? 

A proportion of all grant funds are held back until the grantee has submitted the Final Report and OTF has reviewed and verified the satisfactory completion of the grant. For YOF grants, 10% of the grant budget for the final year of the grant is held back.  

 

What responsibilities do groups have once their project has been funded by YOF? 

For the duration of the grant, groups are expected to:  

  • Implement the project as outlined in the Project Plan 
  • Participate in Capacity Building activities  
  • Track activities, spending and learning to complete the annual report 
  • Work with an external evaluation team to evaluate the chosen YOF outcome.   

 

What does evaluation look like in the YOF? 

OTF places an emphasis on measuring impact and identifying opportunities for improvement within funded projects. An evaluation plan is required of all YOF grantees. 

With the support of a third-party evaluation partner, all YOF funded initiatives are required to develop an evaluation plan and measure their progress towards their selected YOF outcome. Evaluation plans will require the collection of data through surveys, focus groups, and other tools based on needs of the project and community context.  

 

Organizational Mentors (OM)

What is an Organizational Mentor (OM)? 

An OM is an OTF eligible organization (incorporated non-profit organization, charity, or First Nation) that will provide administrative support, project mentoring, governance and financial accountability to both incorporated and unincorporated grassroots groups delivering YOF projects. Your OM will sign and uphold the grant contract with OTF. 

 

Who is eligible to be an OM? 

An OM must meet the same criteria as organizations applying to the OTF’s Seed, Grow and/or Capital Streams.

 

Do I need to confirm my OM before I submit my EOI? 

No. You do not need to confirm your OM at the time you submit your EOI. That said, we do strongly recommend that you reach out to prospective OMs and initiate the process if you are working with a new OM or with an OM for the first time. Take time to understand how they will work with your group and if their work aligns with the work you are doing. An OM-Grassroots Group Collaborative Agreement is required to be submitted if you are shortlisted and submitting a Grant Application.  

 

If our EOI is shortlisted, do we need confirm our OM before we submit our Grant Application?  

Yes. All shortlisted grassroots group must have confirmed their OM by December 16, 2020 when the OM-Grassroots Group Collaborative Agreement is due.  

 

Do OM’s have deadlines to meet?  

Yes. OMs must apply to be an OM and register their organization by December 16, 2020.  

Organizations and grassroots groups share responsibility to complete and submit the OM-Grassroots Group Collaborative Agreement due December 16, 2020 and the Grant Application due on January 13, 2021. Only shortlisted EOI applicants will be invited to submit a collaborative agreement and Grant Application. Learn more here.  

 

How can my organization become an OM to a grassroots group?  

Organizations are invited to apply to be an Organizational Mentor to a YOF grassroots group.  

  • For organizations new to OTF, begin the process by registering your organization and completing the short OM Application Form.  
  • For organizations already registered with the Foundation, login to your organizational profile to access the short OM Application Form.   

If your organization is eligible to be an OM and with your permission, we will share the name of your organization with grassroots groups. 

 

As an OM, can my organization be matched with more than one grassroots group?

Your organization can only partner with one shortlisted grassroots group per deadline per year. This means you may be an OM to one shortlisted group submitting a Youth Innovations Grant Application or one shortlisted group submitting a Family Innovations Grant Application. As an OM, you may also apply as Lead on a System Innovations Grant. 

 

Can overhead and administrative costs be included in the budget? 

Overhead and administrative costs incurred by the OM can be included in the budget up to a maximum of 15% of the total request amount.  Please indicate the percentage allocated to overhead and administrative costs in the OM-Grassroots Group Collaborative Agreement.  

 

What happens if the relationship of our grassroots group with the OM falls apart during the grant? 

If there is a breakdown or if there are challenges in the relationship, OTF will offer mediation and other supports. If the relationship cannot be recovered, and the OM or group chooses to leave the relationship, the grant will be rescinded. Under certain and exceptional circumstances, a grant may be transferred to a new OM.  

 

Can my Organizational Mentor apply for other OTF/YOF grants while still being my OM? 

Yes. An organization can apply to other OTF streams and the System Innovations stream in the YOF.  

 

Can a staff of an OM be a member of the grassroots group? 

Yes, however there must be a clear delineation between their role with the grassroots group and their role with the OM. Their role in the organization must also be distinct from their role in the group.  This means: 

  • The OM has not mandated that this person be a part of the grassroots group as part of their role/responsibilities as an OM staff person. The OM should assign oversight of this project to someone who is not also a member of the group 
  • This dual role does not compromise the autonomy of the group. 
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