Program Managers - Youth Opportunities Fund

Job details


Location: Open (Ontario)

Salary Range: $66,862 - $83,578

One-year contract

Application Deadline: April 21, 2021

Recognized as one of Canada’s Most Admired Corporate Cultures, the Ontario Trillium Foundation is also one of Canada’s largest granting foundation and an agency of the Government of Ontario. 

The Youth Opportunities Fund (YOF) is a program administered by the Ontario Trillium Foundation (OTF).  
YOF provides grants and capacity building supports to grassroots groups and collaboratives focused on improving the wellbeing of children, youth, and families facing systemic barriers. We are committed to investing in initiatives led by and for Indigenous and Black youth and families living in urban, rural, and remote communities in Ontario.    

Working with OTF offers the opportunity to build healthy and vibrant communities in Ontario, while working in an ever-evolving and open environment that promotes inclusivity and diversity. We are a team of high-performing, passionate, agile, life-long learners, who are just as ready for a challenge as we are ready to have fun. Come and join us!

We are looking for high-performing professionals to fill the role of YOF Program Manager.

The Program Managers will report to a YOF Director, Youth Opportunities Fund (YOF) on core grantmaking responsibilities.  The Program Managers (PM) will also work closely with the YOF Senior Manager on program development and design. In collaboration with other YOF team members and other departments within OTF, the YOF Program Managers are responsible for upholding commitments to equity and inclusion, for the advancement of program priorities, and for the delivery of all aspects of the Youth Opportunities (YOF) program. 

OTF continues to operate under hiring restrictions; however, for front-line business critical positions to OTF operations, roles may be approved for hire where necessary.  Due to hiring restrictions, at this time, these roles are being hired as a one-year contract with the possibility of becoming permanent.

What can I expect in this role?

The role of the YOF Program Manager comprises two main functions: (a) core grantmaking and grants management responsibilities, and (b) strategy and program development responsibilities. 

Core grantmaking responsibilities:

  • Overall: Possess in-depth understanding and knowledge of YOF Investment Strategy and all OTF Policies. Provide outstanding service and positive end user experience in all aspects of the role.
  • Outreach and Engagement: Build and sustain relationships with Indigenous and Black organizations and groups. Working relationally, serve YOF applicants and declined applicants by proactively providing clear and accurate information and project design supports through engagement activities that include, delivering design workshops, and hosting application writing webinars 
  • Assess Applications: Conduct application analysis and assessments that: (a) are fair, (b) are grounded in YOF assessment tools and metrics, (c) support YOF’s investment strategy and, (d) follow OTF policies and procedures
  • Monitor Grants: Host regular check-ins with grantees, actively support grantees to address issues they are facing during project delivery, guide grantees in using professional development funds, review annual progress reports, release payments, ensure compliance with OTF policies, ensure compliance with the Grant Contract (agreement between each grantee and OTF), and uphold YOF monitoring standards throughout.

Program Design and Development:

Bringing an equity lens and population focus to all aspects of program development, each Program Manager will be a part of a specialist team, with two or three of their colleagues. 

The YOF is current looking for people to join one of the following areas: 

  • Outreach and Engagement Specialist Team: As a member of this team, you will work collaboratively to build and steward the implementation of a long-term and relationship-based engagement plan. This includes development and refinement of tools and resources to support grassroots groups and system change leaders to design their ideas, grow their networks, and apply to the YOF. For this role, you will bring skills in planning, building partnerships, creative facilitation (virtual and in-person), digital communication, and coaching/mentoring. You will also bring interest and/or experience in knowledge through digital communications and other strategies.
  • Capacity Building Specialist Team: As a member of this team, you will work collaboratively to understand the needs and wants of YOF grassroots grantees. This team is responsible for planning and delivering (directly or with community partners) group-based supports for YOF grantees that may include virtual or in-person convenings, learning or sharing circles, workshops, resource development, and other creative ideas you may bring! For this role, you will bring skills and experiences in workshop design, creative facilitation (virtual and in-person), design of learning resources, and building partnerships. You will also bring interest and/or experience in knowledge mobilization through digital communications and other strategies.

Skills and Attributes

  • Deep understanding and sustained practice of equity and anti-oppression in work with colleagues and communities 
  • Lived experience and deep commitment to continuously grow knowledge of the diverse Indigenous and Black communities in the province, including historical contexts, contemporary realities, and leadership and resilience of Indigenous and Black peoples
  • Acknowledged, proactive relationship-builder with a strong network of experts across the not-for profit sector, educational community, government sector and community at large
  • Conceptual, analytical, research and problem-solving skills, including good judgement and conflict resolution 
  • Ability to develop outreach strategies, assess applications, and evaluate results
  • Ability to work in a team of peers 
  • Ability to work independently, be self-motivated, and take initiatives
  • Organizational and financial management skills
  • Knowledge of non-profit and grassroots sector and the diversity of Ontario
  • Excellent interpersonal communication and presentation skills (oral and written)
  • A “digital first” mindset with the ability to work with different technologies and platforms 
  • Ability to work with highly sensitive information and maintain confidentiality 
  • Tact and ability to manage difficult conversations 
  • Ability to coordinate complex activities, organize multiple tasks and prioritize work
  • Ability to work to deadlines

Core Competencies

  • Accountability: Take ownership and deliver
  • Agility: Embrace change and ambiguity
  • Excellence: Be the best you can be and strive to be better

How do I qualify?

  • Post-secondary degree or diploma in a relevant discipline and three to five years progressive experience or an acceptable equivalent in education and experience
  • Proven ability to develop and maintain effective relationships with the diversity of The Ontario Trillium Foundation’s clientele and stakeholder groups especially with targeted YOF population
  • Demonstrated effectiveness as a staff and/or board member of a non-profit organization is an asset
  • Experience living and working with Indigenous and Black communities in Northern Ontario, Southwest Ontario, Kingston, and Ottawa.
  • Multilingualism is an asset, including knowledge of Indigenous languages and French.

We invite applications from people who reflect the diverse communities we serve, including Indigenous (First Nation, Métis and Inuit) and Black peoples. 

OTF is committed to accommodating applicants with disabilities throughout the hiring process, in accordance with the Accessibility for Ontarians with Disabilities Act (AODA).

While we thank all applicants for their interest, only those selected for an interview will be contacted.

OTF is a Nut-Free and Scent Free Environment.


The closing date for this posting is April 21, 2021

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Directions for Application:

To apply for this position, please submit your cover letter and resume online.

Apply now!