FAQs

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How does OTF define a government or municipal agency?
Answer

Our eligibility policy states that we do not fund agencies of provincial and federal governments as well as agencies of municipalities with populations over 20 000. While provincial and federal agencies are usually well defined by legislation, determining whether an organization is a municipal agency can be a challenge for applicants in the absence of a well-established definition. OTF has developed its definition using the Government of Ontario’s definition of provincial agencies.

An agency has most of the following characteristics:

  • Is established by a level of government (including a municipality) through a constituting instrument (egg. under or by statute,  Order in Council, Council Resolution, municipal by-law or regulation)
  • Is accountable to a level of government for fulfilling its legislative obligations, the management of the resources it uses, and its standards for any services it provides
  • The majority of its appointments are made by a level of government
  • Is organizationally autonomous from the municipality/government but is still part of the municipality/government
  • Has authority and responsibility, granted by the municipality/government, to perform an ongoing public function or service that involves adjudicative or regulatory decision-making, operational activity, or an advisory function
How does OTF determine the merits of an application?
Answer

We review all applications against all assessment criteria. It is incumbent on the applicant to refer to the criteria, and be clear and precise when answering the questions.  

What do I do if I forgot my password?
Answer

If you enter an incorrect password three times, you will get locked out on the third attempt. Please use the “forgot password” option to reset it. 

Will my grant be audited? When?
Answer

Each year, OTF audits a random sample of grants. Usually an audit will take place after a progress or final report has been submitted. Because of this, when progressing through your grant, it is important to adhere to the Terms & Conditions associated with your grant. Keeping good spending records and tracking against the expected results will benefit your organization’s readiness to report to OTF, should the grant be audited.  

What type of Financial Statements does OTF accept?
Answer

The type of financial statements OTF requires is based on the amount of your organization’s annual revenues. OTF prefers audited statements for all revenue levels, however minimum requirements are as follows:

  1. Annual revenues under $50,000: Financial statements prepared by your organization.
  2. Annual revenues between $50,000 and $249,999: Statements prepared by a Licenced Public Accountant outside your organization.  (Include a ‘Notice to Reader’ or ‘Review’ or ‘Audit’.) This means, for example, one document that contains financial statements for 2 separate fiscal years (for comparison) ie the most recent fiscal year (2015) and the previous year (2014). View or find a licenced public accountant in Ontario.
  3. Revenues of $250,000 or more: A complete set of financial statements for the two most recent fiscal years (e.g. 2016 and 2015 (for comparison), audited by a licensed public accountant.

Organizations less than two years old are expected to provide at least one fiscal years’ worth of financial history that shows revenues and expenses, and assets and liabilities. If you are a new organization with less than a year’s worth of financial history, we will not be able to accept your Organization Registration. 

What does OTF fund?
Answer

Because certain types of investments yield greater impact, OTF developed an Investment Strategy which explains what and how we fund. We have chosen to focus our investments in six Action Areas. They are Active People (fostering more active lifestyles), Connected People (building inclusive and engaged communities), Green People (encouraging people to support a healthy and sustainable environment), Inspired People (enriching lives through arts, culture and heritage), Promising Young People (supporting positive development of children and youth) and Prosperous People (enhancing people’s economic wellbeing). Read more about What we Fund.

Does OTF conduct site visits as part of the application assessment?
Answer

To ensure fairness and the perception of fairness of the assessment process, site visits are not part of the assessment process.  

I get an ‘error’ message when I try to submit our application that says ‘the amount requested does not match the total amount on the budget.’ What does that mean?
Answer

The dollar amounts you enter must be consistent with each other. Under the General Information Tab, the amount entered for the question 'How much money are you requesting from OTF?' must match the amount entered for the "Total Project Cost" under the Project Budget section of the Application Form.

Where can I get help with technical difficulties?
Answer

Please email the Support Centre at otf@otf.ca or call 1.800.263.2887. The Support Centre is open from 8:30 a.m. to 5 p.m., Monday to Friday and is there to provide knowledgeable, consistent and efficient support regardless of where you are located. Your inquiry will be acknowledged within 24 hours. 

Who is eligible to apply for an OTF grant?
Answer

Eligible groups include charitable and not-for-profit organizations; First Nations, and municipalities with a population less than 20,000 or their cultural and recreational agencies for initiatives in the Inspired or Active People action areas. Also eligible are collaborations of two or more organizations, where the lead organization is an eligible organization. Read the OTF Eligibility Policy for details.

Eligible municipalities must apply on behalf of their cultural (e.g. libraries or museums) or recreational agencies. County Library Boards and Local Services Boards are eligible and should register as a municipality serving populations under 20,000.

Eligible municipalities or their cultural or recreational agencies, County Library Boards and Local Services Boards may only apply under the Inspired or Active People Action Areas

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