FAQs

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Will my grant be audited? When?
Answer

Each year, OTF audits a random sample of grants. Usually an audit will take place after a progress or final report has been submitted. Because of this, when progressing through your grant, it is important to adhere to the Terms & Conditions associated with your grant. Keeping good spending records and tracking against the expected results will benefit your organization’s readiness to report to OTF, should the grant be audited.  

What type of Financial Statements does OTF accept?
Answer

The type of financial statements OTF requires is based on the amount of your organization’s annual revenues. OTF prefers audited statements for all revenue levels, however minimum requirements are as follows:

  1. Annual revenues under $50,000: Financial statements prepared by your organization.
  2. Annual revenues between $50,000 and $249,999: Statements prepared by a Licenced Public Accountant outside your organization.  (Include a ‘Notice to Reader’ or ‘Review’ or ‘Audit’.) This means, for example, one document that contains financial statements for 2 separate fiscal years (for comparison) ie the most recent fiscal year (2015) and the previous year (2014). 
  3. Revenues of $250,000 or more: A complete set of financial statements for the two most recent fiscal years (e.g. 2016 and 2015 (for comparison), audited by a licensed public accountant.

Organizations less than two years old are expected to provide at least one fiscal years’ worth of financial history that shows revenues and expenses, and assets and liabilities. If you are a new organization with less than a year’s worth of financial history, you will not be eligible to apply to OTF for funding.

Review our Financial Statements Requirements.

What does OTF fund?
Answer

Because certain types of investments yield greater impact, OTF developed an Investment Strategy which explains what and how we fund. We have chosen to focus our investments in six Action Areas. They are Active People (fostering more active lifestyles), Connected People (building inclusive and engaged communities), Green People (encouraging people to support a healthy and sustainable environment), Inspired People (enriching lives through arts, culture and heritage), Promising Young People (supporting positive development of children and youth) and Prosperous People (enhancing people’s economic wellbeing). Read more about What we Fund.

Does OTF conduct site visits as part of the application assessment?
Answer

To ensure fairness and the perception of fairness of the assessment process, site visits are not part of the assessment process.  

I get an ‘error’ message when I try to submit our application that says ‘the amount requested does not match the total amount on the budget.’ What does that mean?
Answer

The dollar amounts you enter must be consistent with each other. Under the General Information Tab, the amount entered for the question 'How much money are you requesting from OTF?' must match the amount entered for the "Total Project Cost" under the Project Budget section of the Application Form.

Where can I get help with technical difficulties?
Answer

Please email the Support Centre at otf@otf.ca or call 1.800.263.2887. The Support Centre is open from 8:30 a.m. to 5 p.m., Monday to Friday and is there to provide knowledgeable, consistent and efficient support regardless of where you are located. Your inquiry will be acknowledged within 24 hours. 

Who is eligible to apply for an OTF grant?
Answer

Eligible groups include charitable and not-for-profit organizations; First Nations, and municipalities with a population less than 20,000 or their cultural and recreational agencies for initiatives in the Inspired or Active People action areas. Also eligible are collaborations of two or more organizations, where the lead organization is an eligible organization. Read the OTF Eligibility Policy for details.

Eligible municipalities must apply on behalf of their cultural (e.g. libraries or museums) or recreational agencies. County Library Boards and Local Services Boards are eligible and should register as a municipality serving populations under 20,000.

Eligible municipalities or their cultural or recreational agencies, County Library Boards and Local Services Boards may only apply under the Inspired or Active People Action Areas

How can I determine which OTF catchment my organization is located in?
Answer

To find your catchment, please enter the postal code where your program’s greatest impact will occur or where your program will be delivered.

Why does OTF have a new Investment Strategy?
Answer

In undertaking the redesign, OTF considered the findings from the 2011 Auditor General’s report and also perception and satisfaction feedback from applicant, grantee, staff and volunteer surveys, in order to better define the long-term impact it hopes to achieve as well as to improve customer service.

Read more about what we fund.

SHOULD I HIRE A CONSULTANT/ GRANT WRITER TO PREPARE MY OTF GRANT PROPOSAL?
Answer

OTF does not refer applicants to grant writers or consultants. Our application process has been built in a way that most applicants do not need to hire extra support. Our application forms are simple and short. The length of the answers you must provide is limited. You can view the applications: Seed and Grow (pdfs) and assessment considerations: Seed and Grow (pdfs). Our Support Centre is also open Monday to Friday from 8:30 a.m. to 5:00 p.m. at 1.800.263.2887 or otf@otf.ca for questions or clarifications.

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