Transfer of Active Grants Policy

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Type: 
Investment
Document ID: 
POL-INV-12
Approved By: 
Board
Date Approved: 
12/05/2019

1.0 RATIONALE

The Ontario Trillium Foundation (OTF) ensures the accountability of public funds through a fair and transparent application assessment process and funding decisions based on the recommendations by volunteer Grant Review Teams (GRT). 

To maintain the highest standards of accountability and transparency, OTF does not transfer active grants from the approved grantee to another organization. OTF will consider specific administrative transfers.

The Transfer of Active Grants Policy ensures the decision-making principles applied during the assessment process are maintained throughout the life of a grant.

2.0 PURPOSE

This policy provides clarity to OTF's approach to transferring of active grants.

3.0 POLICY

3.1 Transfer of an Active Grant:

OTF does not transfer active grants from a grantee organization to another organization. This includes transferring a grant from the lead organization in a collaborative project to another member of the collaborative. 

In cases where a grantee organization can no longer deliver the program or activities funded by the grant, OTF will rescind the grant. Other organizations may apply for a grant in a future funding round to continue or grow the program or activities of the original grant with decisions subject to a full and complete review and subject to the recommendation of the GRT. 

3.2 Potential Administrative Transfers of an Active Grant:

When necessary, OTF may consider administrative transfers (examples below). All requests for such transfers must include appropriate documentation and meet OTF eligibility requirements. 
Types of administrative transfer which may be considered are: 

  • The grantee organization changes its legal name without changing its mandate, objectives, purpose or activities
  • The grantee organization changes its legal status (i.e. changes from not-for-profit to registered charity) without changing its mandate, objectives, purpose or activities
  • The grantee organization amalgamates, merges or consolidates with one or more organizations and the amalgamation, merger or consolidation maintains the grantee’s mandate, objectives purpose or activities
  • The administrative transfer was outlined in the original application 

Types of administrative transfer which will not be considered:

  • The grantee undergoes a change that includes or results in the organization’s eligibility, mandate, objectives, purpose or activities changing
  • The organization’s legal status changes and is not in line with OTF Eligibility Policy (i.e. becomes unincorporated, incorporated with share capital)
  • The grantee amalgamates, merges or consolidates with one or more organization resulting in changes to its mandate, objectives, purpose or activities

4.0 DEFINITIONS

Transfer of Active Grant:
Moving grant funds and obligations from the approved grantee to another organization. This does not include administrative transfers.

Administrative Transfers:
Updating grantee information to reflect an administrative change to the grantee including an anticipated change that was built in as part of the original grant, a change to the grantee’s eligibility status, or a change to the organization’s status through amalgamation or merger.

Amalgamation:
When organizations amalgamate, they bring their memberships, assets and liabilities into the organization that emerges. The original organizations do not cease to exist or dissolve. Although they no longer have separate identities, they continue within a single amalgamated organization. The original mandate, purpose, objectives and activities remain intact.

Merger:
In a merger, one or more organizations wind up their activities and transfer their assets to another organization where mandate, purpose, objectives and activities are maintained.

Consolidation:
In a consolidation, all the original organizations dissolve and transfer their assets to a new organization.

5.0 KEY WORDS

Transfer of Active Grant; Administrative Transfer;  Amalgamation; Merger; Consolidation

6.0 TARGET AUDIENCE(S) 

OTF Staff, OTF Volunteers, Applicant Organizations, Grantees, Partners

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