Program Managers

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Closing Date: 
Friday, December 4, 2020

Salary Range:  $66,200 - $82,750

Recognized as one of Canada’s Most Admired Corporate Cultures, the Ontario Trillium Foundation is also one of Canada’s largest granting foundation and an agency of the Government of Ontario.  With a budget of over $100 million, the Ontario Trillium Foundation (OTF) awards grants to some 700 projects every year to build healthy and vibrant Ontario communities. OTF makes strategic investments that contribute to community wellbeing across six Action Areas: Active People, Connected People, Green People, Inspired People, Promising Young People and Prosperous People.

Each year, more than 3,000 applications are reviewed by hundreds of volunteers. Supported by professional and experienced staff, volunteers bring knowledge of local needs and a wide range of expertise to the decision-making process.
Working with OTF offers the opportunity to build healthy and vibrant communities in Ontario, while working in an ever-evolving and open environment that promotes inclusivity and diversity. We are a team of high-performing, passionate, agile, life-long learners, who are just as ready for a challenge as we are ready to have fun. Come and join us!

We are looking for high-performing professionals to fill the role of Program Manager.
As an individual contributor, the role of the Program Manager (PM) comprises three main functions: Applicant support & outreach, assessment & volunteer support, and monitoring & grantee support. The PM plays a critical role in training and supporting Grant Review Team (GRT) volunteers and GRT Chairs. The role also contributes to working groups and team efforts within the department and across the Foundation to ensure consistent and accurate application of OTF policies and processes in the delivery of its granting streams.

The Program Manager reports to a Regional Director, Community Investments.

OTF continues to operate under hiring restrictions; however, for front-line business critical positions to OTF operations, roles may be approved for hire where necessary.  Due to hiring restrictions, at this time, these roles are being hired as a one-year contract with the possibility of becoming permanent.

Key Area of Responsibility: 
  • Ensure applicants and grantees have a clear and accurate understanding of expectations, responsibilities and requirements.
  • Provide outstanding customer service and positive end user experience in all aspects of the role
  • Understand and accurately apply OTF policies, guidelines and processes
  • Support OTF clients by proactively delivering clear and accurate information through outreach sessions and workshops
  • Provide coaching support (one-on-one and group) to potential and declined applicants and respond to questions in a timely manner
  • Conduct application analysis and assessments that: are impartial and fair; support OTF’s investment strategy and follow OTF policies and procedures 
  • Support Grant Review Teams to have a clear and accurate understanding of their role and the investment strategy
  • Support Grant Review Teams to deliver fair, clear, evidence-based scoring and decision-making that is consistent with the investment strategy and policies
  • Monitor and support active grants through timely, regular and high engagement approaches
  • Contribute to planning and developing tools and resources to support the core functions of the job
Skills and Attributes: 
  • Conceptual, analytical, research and problem-solving skills, including good judgement and conflict resolution
  • Ability to develop outreach and applicant support strategies, assess applications, and monitor outcomes
  • Ability to work in teams of peers
  • Ability to coordinate meetings and liaise with volunteers on a Grant Review Team
  • Organizational and financial assessment/management skills
  • Knowledge of non-profit sector and the diversity of Ontario
  • High degree of interpersonal, oral and written communication and presentation skills 
  • Ability to work independently, be self-motivated and take initiative and be accountable for quality work and decision-making
  • A “digital first” mindset with the ability to work effectively at a high level and on an ongoing basis with different technologies and platforms
  • Ability to work with highly sensitive information and maintain confidentiality
  • Ability to effectively communicate internally and externally including to:
    • manage difficult conversations, and
    • professionally represent organizational strategies and, policies, as well as granting requirements and decisions
  • Ability to manage projects, coordinate complex activities, organize multiple tasks and prioritize work
  • Ability to work to deadlines

 

 

CORE COMPETENCIES:

  • Accountability: Take ownership and deliver
  • Agility: Embrace change and ambiguity
  • Excellence: Be the best you can be and strive to be better
Experience and Education: 
  • Post-secondary degree or diploma in a relevant discipline and three to five years progressive experience or an acceptable equivalent in education and experience
  • Proven ability to develop and maintain effective relationships with the diversity of the OTF’s clientele and stakeholder groups in communities within the assigned region 
  • Demonstrated effectiveness as a staff and/or board member of a charitable or non-profit community organization is an asset
  • Bilingualism English/French is an asset
Instructions: 

To apply for this position, please visit our website and submit your cover letter and resume online:

Apply Now!

For more information, please visit our website at: www.otf.ca

The closing date for this posting is December 4, 2020. 

 

We welcome applications from people who are reflective of the diverse communities we serve, including those who might need accommodation.

OTF is committed to accommodating applicants with disabilities throughout the hiring process, in accordance with the Accessibility for Ontarians with Disabilities Act (AODA).

While we thank all applicants for their interest, only those selected for an interview will be contacted.

OTF is a Nut-Free and Scent Free Environment.

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