Program Manager (Youth Opportunities Fund Program) - Location: Open (Ontario)

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Closing Date: 
Tuesday, June 30, 2020

Recognized as one of Canada’s Most Admired Corporate Cultures, the Ontario Trillium Foundation is also one of Canada’s largest granting foundation and an agency of the Government of Ontario.

The Youth Opportunities Fund (YOF) is a program administered by the Ontario Trillium Foundation (OTF).  
YOF provides grants and capacity building supports to grassroots groups, community-based organizations and collaboratives focused on improving the wellbeing of children, youth, and families facing systemic barriers.  We are committed to investing in initiatives led by and for Indigenous and Black youth and families living in urban, rural, and remote communities.    

Working with OTF offers the opportunity to build healthy and vibrant communities in Ontario, while working in an ever-evolving and open environment that promotes inclusivity and diversity. We are a team of high-performing, passionate, agile, life-long learners, who are just as ready for a challenge as we are ready to have fun. Come and join us!

We are looking for a high-performing professional to fill the role of YOF Program Manager.

The Program Manager will report to the Director, Youth Opportunities Fund (YOF) on core grantmaking responsibilities.  The Program Manager (PM) will also work closely with the YOF Senior Manager on program strategy and program development. In collaboration with other YOF team members and other departments within OTF, the YOF Program Manager is responsible for upholding commitments to equity and inclusion, for the advancement of program priorities, and for the delivery of all aspects of the Youth Opportunities (YOF) program. 

OTF continues to operate under hiring restrictions; however, for front-line business critical positions to OTF operations, roles may be approved for hire where necessary. Due to hiring restrictions, at this time, this role is being hired as a one-year contract with the possibility of becoming permanent.

Key Area of Responsibility: 

The role of the YOF Program Manager comprises two main functions: (a) core grantmaking and grants management responsibilities, and (b) strategy and program development responsibilities. 

(a) Core grantmaking responsibilities:

  • Support the non-profit and grassroots sector to amplify its impact in communities by providing non-monetary supports 
  • Possess in-depth understanding and knowledge of YOF Investment Strategy and all OTF Policies
  • Serve YOF applicants by proactively providing clear and accurate information and project design supports through outreach activities that include coaching potential and declined applicants, delivering workshops, and hosting application writing webinars 
  • Conduct application analysis and assessments that: (a) are impartial and fair, (b) are grounded in YOF assessment tools and metrics, (c) support YOF’s investment strategy and, (d) follow OTF policies and procedures
  • Support YOF GRC to deliver fair, clear, evidence-based scoring and decision-making that is consistent with YOF strategy and OTF policies and procedures, as appropriate
  • Onboard grantees and monitor grants, including payment release, in line with YOF monitoring standards 
  • Provide ongoing high engagement support to grantees through grantee convenings and one-on-one customized capacity building supports, as per YOF mandate
  • Be a subject matter expert in areas of high interest and need to YOF grantees 
  • Ensure grantees have a clear and accurate understanding of expectations, responsibilities, and requirements
  • Provide outstanding customer service and positive end user experience in all aspects of the role 

(b) Strategy & Program Development:

  • Bring an equity lens and population focus to all strategy work, program development, and content development
  • Each Program Manager will take a lead, with two or three of their colleagues, in one of the following areas: 
    • Develop multi-year, year-round outreach plans and strategies, including development and refinement of outreach tools and resources. Orient and train team & host huddles as needed. 
    • Review and enhance grant application forms and processes, assessment tools, decline feedback tools and processes. Orient and train team & host huddles as needed
    • Steward GRC recruitment process and develop and implement a year-round GRC engagement plan. Orient team. Host GRC huddles as needed    
    • Review and enhance Grantee Reporting processes and tools and PM Monitoring processes and tools. Orient and train team & host huddles as needed. Support the design and delivery of grantee convenings
    • Design/Develop YOF Stream-specific content, tools, and approaches. Orient Team & host huddles as needed. Host gatherings with YOF stakeholders. Work with YOF Lead, Capacity Building and YOF Evaluator
Skills and Attributes: 
  • Deep understanding and sustained practice of equity and anti-oppression in work with colleagues and communities 
  • Brings lived experience and deep commitment to continuously grow knowledge of the diverse Indigenous and Black communities in the province, including historical contexts, contemporary realities, and leadership and resilience of Indigenous and Black peoples
  • Acknowledged, proactive relationship-builder with a strong network of experts across the not-for profit sector, educational community, government sector and community at large
  • Conceptual, analytical, research and problem-solving skills, including good judgement and conflict resolution 
  • Ability to develop outreach strategies, assess applications, and evaluate results
  • Ability to work in a team of peers and volunteers on a Grant Review Committee
  • Ability to work independently, be self-motivated, and take initiatives
  • Organizational and financial management skills
  • Knowledge of non-profit and grassroots sector and the diversity of Ontario
  • Excellent interpersonal communication and presentation skills (oral and written)
  • A “digital first” mindset with the ability to work with different technologies and platforms 
  • Ability to work with highly sensitive information and maintain confidentiality 
  • Tact and ability to manage difficult conversations 
  • Ability to coordinate complex activities, organize multiple tasks and prioritize work
  • Ability to work to deadlines 



  • Accountability: Take ownership and deliver
  • Agility: Embrace change and ambiguity
  • Excellence: Be the best you can be and strive to be better
Experience and Education: 
  • Post-secondary degree or diploma in a relevant discipline and three to five years progressive experience or an acceptable equivalent in education and experience
  • Proven ability to develop and maintain effective relationships with the diversity of The Ontario Trillium Foundation’s clientele and stakeholder groups especially with targeted YOF population
  • Demonstrated effectiveness as a staff and/or board member of a non-profit organization is an asset


Multilingualism is an asset, including knowledge of Indigenous languages.

We invite applications from people who reflect the diverse communities we serve, including Indigenous (First Nation, Métis and Inuit) and Black peoples. 


To apply for this position, please visit our website and submit your cover letter and resume online:

Apply Now!

For more information, please visit our website at:

The closing date for this posting is June 30, 2020 


OTF is committed to accommodating applicants with disabilities throughout the hiring process, in accordance with the Accessibility for Ontarians with Disabilities Act (AODA).

While we thank all applicants for their interest, only those selected for an interview will be contacted.

OTF is a Nut-Free and Scent Free Environment.

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