Lifecycle of a Grant

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We are committed to fair, transparent and right-sized processes for selecting proposals for funding. And for those applications that are not selected for funding, we provide a timely and clear explanation to all applicants. It all begins with proactive communication and information sharing about OTF services and programs.

Contact our Support Centre at 1800.263.2887 or otf@otf.ca for guidance

 

SEED & CAPITAL GRANTS
One deadline / year

GROW GRANTS
One deadline / year

1.Organization Registration Deadlines for registration are published online.  Prospective applicants register their organization online, or update their organizational profile.
2.Eligibility Verification Staff review new and updated registrations to confirm the eligibility of those planning to submit applications. Once verified, organizations can access the application forms.
3.Application Submission

Deadlines for application submission are published online. Applicants can access their applications when they log into their portal. View the Application questions for Seed, Capital and Grow (pdfs).  Applicants are sent an electronic confirmation that their application has been received and can monitor their application status online.

The Collective Impact Investment Stream has unique requirements: funding request forms are not available online (samples are available on the Collective Impact Grants page), but are provided directly by OTF Program Managers to collectives, once they have registered with OTF and following a discussion with staff about their idea.

4.Review & Assessment

After an initial review for eligibility, completeness, and fit with the Investment Strategy, applications are reviewed by experienced staff and local volunteers, and scored against assessment criteria specific to each stream: Seed, Capital and Grow (pdfs).

Collective Impact funding request forms are reviewed by experienced staff and volunteers, and scored against assessment criteria specific to each stage of the Collective Impact process. 

5.Selection Volunteers recommend the approval or decline of each application. Recommendations are considered, and then approved by the Board of Directors. 
6.Notification

A list of approved Seed, Grow, and Capital grants are sent to Ontario Members of Provincial Parliament (MPPs) to give them the opportunity to congratulate recipients directly, when possible. All applicants are then notified of the final decision by OTF.

7.Confirmation 

Successful applicants are sent an email with their OTF Contract.

8.Activation After grantees participate in a mandatory orientation webinar and return the signed contract electronically, Seed, Grow and Capital grants are activated. Collective Impact grantees work with OTF staff to develop an agreement tailored to the intiative.
9.Reporting & Monitoring

Seed and Capital Grants:
Grantees submit a final report when the project is completed, reporting on the achievement of the project, grant results, metrics and learnings.

Grow Grants:
Grantees and staff are in regular contact to discuss the progress of the grant including mid-year calls (pdf). Grantees submit annual progress reports and a final report when the project is completed, reporting on items including: the achievement of grant results, metrics, and project learnings. 

Certain grantees will be required to survey their participants using standardized tools. Review the list of grant results that require the use of standardized tools.

  Collective Impact grants: Grantees and staff are in regular contact to discuss the progress of the grant. Grantees submit annual progress reports and a detailed final report. Given the complex nature of Collective Impact initiatives, the reporting and evaluation components are extensive. Read more about the reporting and evaluation requirements.
10. Completion

Once final reports are reviewed by staff as satisfactory, grant hold-back funds for Seed, Grow and Capital grants are released and grants are closed.

11.Grantee Compliance Audits

Annually, a random sample of grants are subject to a Grantee Compliance Audit.  Grant files can be audited for compliance at any point within the grants life, or after the grant has been closed. 

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